Room Metrics Report

Overview

The application grants Site Administrators and Environment Administrators, access to each room metrics' data, allowing them easy tracking of billing information.

Getting There

You can access Room Metrics Report by clicking on Site Admin menu and selecting the report's option.

If you are an Environment Administrator, you can access the report by right clicking the environment and selecting Room Metrics Report option.  The report will only show rooms from the selected environment.

Information

When you access the report, a confirmation message is shown, warning that the execution may take some time.

After you agree and the report is executed, a list of all ONLINE rooms/templates from all environments is shown. 

For each room the following data can be reviewed:

• Environment Name and ID
• Room Name and ID
• Client
• Matter ID
• Users Count: total number of Active users added to the room. Inactive/disabled users aren't counted. If the room requires 2nd Level Approval, users awaiting for approval aren't counted.
• Documents Count: total number of unique documents (after extract, if selected) and all their non deleted versions are counted. If documents were deleted but still shown in Recycle Bin, they are still considered. When Recycle Bin is emptied, documents are no longer counted.  List Item Attachments are not counted.
• Deleted Date
• Document Count After Extracted Archives Removed
• Document Count After Extracted Archives Removed & Dedupe
• Native and Imported Size (GB)
• Native and Imported Size After Extracted Archives Removed (GB)
• Native and Imported Size After Extracted Archives Removed & Dedupe (GB)
• Total Produced Size (GB)
• Estimated DB Size (GB)
• Estimated DB Size (Bytes)
• Produced Image Size (GB)
• Produced Native Size (GB)
• Produced Text Size (GB)